What to Know Before Renting a PA System for Your Event in London

Planning an event is thrilling, imagining the crowd, the energy, and the success. But honestly, it’s also stressful. And one thing that can turn excitement into disaster? Bad sound. 

Imagine muffled speeches, crackling microphones, or music that’s barely audible. 

Nobody wants that, right? 

Whether you’re hosting a corporate conference, a dreamy wedding, or a rocking live show, clear audio is a must. That’s why choosing the perfect PA system matters.  

However, renting one can be tricky if you don’t know where to start.

So, what usually goes wrong? Many people pick the wrong equipment, thinking, “It’s just sound. How hard can it be?”

Others underestimate how much sound power their event actually needs. 

And then some skip the details like proper placement and testing. 

The result? Technical hiccups, unhappy guests, and money down the drain. 

Don’t worry though. We have got your back. We have put together 10 practical tips to hire the perfect PA system and avoid those common pitfalls. 

Ready to dive in? Let’s go. 

1. Understand your event’s needs

Before you contact an AV hire company, assess your event’s requirements. The type of event influences the type of PA system you need. Here’s how: 

• Indoor vs. outdoor: Outdoor events often need additional power and weatherproof equipment. 
• Large events: Concerts, conferences, or weddings require high-power speakers, mixers, and possibly multiple microphones. 
• Small gatherings: A compact speaker with a microphone may be enough for meetings or intimate parties. 

For example, a wedding with 100 guests indoors will need fewer speakers than a concert in an open field. 

2. Know the venue’s size and layout

The venue plays a key role in choosing the right equipment. Large venues or rooms with high ceilings might need more speakers or additional sound reinforcement. 

• Check if the venue has built-in soundproofing or reflective surfaces that can affect acoustics. 
• Note the distance from the stage or main area to the back of the room. 

3. Choose the right microphones

Microphones are crucial for any PA system. Depending on your event, you might need: 

• Headset microphones: Great for fitness instructors or performers.
• Lapel microphones: Perfect for speakers or presenters who need to move freely. 
• Handheld microphones: Ideal for speeches or Q&A sessions. 

4. Check the power supply and cables

A PA system is only as good as its power source. Before hiring, confirm: 

• Your venue has enough power outlets. 
• The cables and adaptors provided match your setup. 

For instance, if you’re using a PA system that requires a dedicated power supply over 500W, you must confirm that the venue can provide this power level. Additionally, using high-quality power cables can affect the sound quality of your system, as they can reduce noise and improve reliability.  

5. Ask about setup and support

PA systems can be tricky to set up, especially for larger events. Make sure the hiring company offers the following: 

• Delivery and installation. 
• On-site technical support. 
• A quick troubleshooting guide if you’re handling things yourself. 

6. Test the equipment beforehand

Don’t wait until the event day to test the equipment. Arrange for a test run a day or two before the event to: 

• Check the sound quality. 
• Identify potential issues. 
• Ensure all equipment works together seamlessly. 

7. Consider additional features 

Modern PA systems come with advanced features that can elevate your event. Look for: 

• Wireless connectivity: For seamless music playback or presentations. 
• Recording options: To capture speeches or performances. 
• Integrated lighting: Some systems include lighting controls for a complete package. 

8. Match the PA system to your audience size

The number of attendees impacts the equipment you’ll need. Here’s a quick guide: 

• Up to 50 guests: One or two speakers with basic amplification.  
• 50-150 guests: A mid-range system with a mixer and multiple microphones. 
• 150+ guests: High-powered speakers, subwoofers, and advanced mixers. 

For example, for a school assembly of 200 students, a high-powered system ensures everyone hears the speaker clearly. 

9. Budget wisely

PA hire costs can vary widely. When setting your budget, consider: 

• The equipment’s features and quality. 
• Delivery, setup, and support fees. 
• Any extra costs for accessories like batteries, stands, or cables.

Here’s a breakdown to help: 

10. Work with a reliable AV Hire Company

Choosing the right provider can make all the difference. Look for companies with: 

• Positive reviews and testimonials. 
• A wide range of equipment. 
• Experienced staff who can guide you through the process. 

Real-life example: AV Productions in London has over 25 years of experience and supports events of all sizes. Their team provides personalised recommendations, ensuring every event’s audio needs are met. 

Keep your event on track with the right PA system 

Hiring a PA system doesn’t have to be overwhelming. By following these tips, you can ensure clear, high-quality sound for your event. From understanding your needs to choosing the right provider, every step is essential to creating an unforgettable experience. 

Need expert help? Reach out to AV Productions today for professional PA hire and event production services. 

Contact us at 0207 177 3405 or email us at [email protected] for a bespoke quote. 

Let’s make your next event successful and create an experience your audience won’t forget.