Do you know that the global projector market is expected to grow significantly? It is projected to increase from approximately £8.8 billion ($11.1 billion) in 2024 to £9.54 billion ($11.78 billion) in 2025. By 2029, the market will reach £11.5 billion ($14.53 billion). This growth reflects a compound annual growth rate (CAGR) of 5.4%.
And it’s no wonder that more than 60% of businesses opt to rent a projector instead of purchasing one. Renting a projector makes perfect sense for staying on a budget without sacrificing the wow factor.
But how much does it really cost to rent a projector? The cost can vary depending on several factors, including the type of projector, how long you need it, and whether you require any additional equipment.
As businesses and individuals increasingly rely on visual presentations for everything from meetings to events and entertainment, understanding the costs of projector rentals becomes crucial.
Curious about the price? Well, keep reading as we break down all the details so you can make an informed decision and wow your audience without breaking the bank.
Why hire instead of buying a projector?
Purchasing a projector can easily exceed £1,000. If you hire, you get quality projectors without financial strain. Rental companies update their equipment with new and improved models to ensure you get only the high-performance ones. You don’t have to worry about any repair and maintenance when you hire.
Understanding Projector Rental Cost
The basic cost of renting a projector typically ranges from £60 to £240 per day, depending on various factors. These prices are usually different regarding location, the type of projector you want, and how long you will rent the equipment. Here’s a detailed breakdown of what you can expect to pay:
Short terms rentals (like 1-3 days)
- Basic LCD Projectors: £60-£120 per day.
- High Quality Projectors: £125-£200 per day.
- 4K Professional Projectors: £640-£1,200 per week.
Weekly Rentals
- Basic LCD Projectors: £160-£320 per week.
- High-Quality Projectors: £320-£640 per week.
- 4K Professional Projectors: £640-£1,200 per week.
| Quick Fact: Many rental companies like AV Productions offer discounts for larger orders, making it more economical if you need multiple projectors for an event held in London. |
Factors that influence Rental Costs
Several factors can impact the overall cost when planning to rent a projector. Understanding the technical specifications of the equipment is key. It will help you choose the right projector for your event. Additionally, considering the nature of your event is crucial. This will ensure the projector fits within your budget while meeting your specific needs. Below are some key points to consider before making your decision.
1. Projector specifications
The technical specifications of the projector significantly impact the rental price. Key features that affect cost include:
- Brightness (lumens).
- Resolution (HD, 4K, etc.).
- Contrast ratio.
- Connectivity options.
- Built-in audio capabilities.
2. Event requirements
Your specific event needs will determine the types of projector you should rent:
- Indoor vs. outdoor usage.
- Ambient lighting conditions.
- Screen size requirements.
- Viewing distance.
- Duration of the event.
3. Additional equipment
Remember to factor in the cost of necessary accessories:
- Projection screens: £40-£120 per day.
- Audio systems: £80-£4240 per day.
- Cables and connections: £8-£25.
4. Technical support
Many rental companies offer different levels of support:
- Basic delivery and pickup: £40-£80.
- Setup and installation: £80-£200.
- On-site technical support: £240-£400 per day.
5. Hidden costs to consider
When budgeting for a projector rental, be aware of the potential additional expenses:
- Insurance and damage waiver fees.
- Deposit requirements (usually 10-25% of rental cost).
- Extended hour charges.
- Late return penalties.
- Transportation costs for delivery and pickup.
- Rush order fees for last-minute bookings.
Types of projector rental available in the market with average cost
When renting a projector, it is important to know the different types available:
| Category | Equipment | Daily Rental Cost (£) | Weekly Rental Cost (£) | Monthly Rental Cost (£) |
| Basic DLP | Standard Projector Screens | £65 – £100 | £240 – £360 | £720- £960 |
| High Quality | JVC DLA-NZ9 8K Projector | £450 – £550 | £1600 – £2000 | £4800 – £6000 |
| Laser Projector | Panasonic Laser Projector | £350 – £450 | £1300 – £1700 | £3600 – £4800 |
| Epson EB-PU2220B | £300 – £400 | £1100 – £1500 | £3200 – £4000 | |
| Panasonic Projector Lens | £100 – £150 | £400 – £600 | £1200 – £1800 | |
| Christie 0.95 to 1.221 Zoom Lens | £120 – £200 | £500 – £750 | £1500 – £2400 | |
| Short Throw Projector | Projector Screen 145×145 CM Tripod | £50 – £80 | £200 – £300 | £600 – £900 |
| Draper Projection Screen | £60 – £90 | £220 – £350 | £660 – £900 |
Note: These rental costs are approximate averages and may vary depending on the rental company, specific models, and any additional services offered. Always confirm pricing with your provider for the most accurate quote.
The value of professional equipment
While consumer-grade projectors might be cheaper to rent, Professional-grade equipment offers several advantages:
- Superior image quality.
- Better Reliability.
- Professional technical support.
- Appropriate brightness for large venues.
- Enhanced features for professional presentations.
Many companies offer projector hire packages that include setup, delivery, and other essential equipment. These can be more cost-effective, especially for large events.
For example:
- Small Event Package: £100–£200.
- Corporate Event Package: £500–£800.
- Large Venue Package: £1,000+.
Making the right choice
When selecting a projector rental company, consider the following:
- Company reputation and reviews.
- Quality and maintenance of equipment.
- Customer support availability.
- Flexible rental terms.
- Clear pricing structure.
- Emergency support options.
Hold on. Before wrapping up, let’s take a look at some questions you should ask your rental company before hiring any AV Equipment:
- What’s included in the price?
- Are there any hidden fees?
- Do you provide setup and technical support?
- What happens in case of equipment failure during the event?
Wrapping up
Understanding the costs and available options makes renting a projector an affordable choice. It’s a great way to enhance your presentations and events. Whether you’re hosting a corporate meeting or an outdoor movie night, there’s a projector to suit your needs.
If you are willing to take your next event to the next level with professional-quality visuals, consider hiring a projector from AV Productions.
With a wide range of projectors from 3500 to 31,000-lumen projectors in stock, we are sure to provide the perfect visual solution for any event. We offer competitive prices and excellent service to satisfy our customers.
Contact us today for more information.
